Our client, located in Palm Springs, CA, is an innovative corporate travel management company. They are a highly skilled team of industry experts who provide a unique combination of specialized services to executives and investors of life science companies. They are seeking an experienced full-time Operations Coordinator (OC) to primarily support general bookkeeping and accounting functions speci c to the travel sales. Previous experience in the travel industry is not required.

• Minimum 4 years of experience providing accounting and administrative support in a professional of ce environment – Demonstrated working knowledge of business accounting principles is required
• 4 years minimum experience working with MS Of ce, including Outlook and experience with word processing, database man- Qualifications, and creating forms, spreadsheets, and presentations (will be tested prior to an interview)
• Type at least 50 wpm, with a high level of accuracy (will be tested prior to an interview)
•  Advanced computer skills with in-depth knowledge of keyboard shortcuts and internet navigation
• Pro Qualifications to learn new software systems and processes quickly
• Ability to multi-task and meet scheduled deadlines while maintaining quality and accuracy
• Must be an independent customer service oriented individual with the ability to anticipate requirements and prioritize with
• minimal supervision
• Ability to think dynamically and nd creative solutions in complex situations
• Excellent interpersonal , organizational, written and verbal communication skills are required
• Capacity to handle con dential business and sensitive personal matters with discretion and diplomacy
• Four year degree or equivalent experience is required

Responsibilities:

• Assist with various accounting and bookkeeping procedures, account reconciliation, commission tracking, sales data process- ing, expense coding, payroll, maintaining vendors and clients in databases, ensuring appropriate approvals, running account- ing and sales reports, and performing other related duties
• Process a variety of transactions including receipts, banking, back-of ce client invoice processing, vendor and supplier state- ment and invoice reconciliation and settlement, and credit card processing
• Prepare and record a variety of reports and documents related to purchase orders, requisitions, statements, TRAMS entries, IAR/ARC settlements, online banking, corporate credit cards, merchant accounts, employee bene ts, bank credit products, security deposits, real-estate transactions, corporate security, IT, and other related activities
• Manage and organize Outlook (mostly calendars and contacts) for sales team n Take company minutes and maintain corporate records
• Assist with vendor relationships- outside agencies and travel suppliers
• Other personal and business tasks as assigned; run errands as needed
• Embody and promote our Mission, Vision, and Values through quality and commitment in everyday task

Schedule:

40 hours per week. 830A-500P M-F

Compensation:

Based on experience

About Our Client:

Our client manages business travel for executives and investors of life science companies. They improve their travelers’ lives by mak- ing dif cult travel schedules more manageable. In addition they handle personal travel for their clients at no cost while developing lasting relationships with them and their families.

They excel in complex multi-city international itineraries that include ights, hotels, rental cars, chauffeured car service, and much more. Most of their clients are in the air 100 days or more annually. They are a key part of each journey from pre-planning discussions, to 24-hour en-route support, to expense reconciliation post-trip. They are experts in all aspects of business travel including preferred seat assignments, traveler loyalty programs, upgrades, check-in/boarding pass delivery, special services requests, and award travel.

Our Client’s Mission, Vision, and Values:

Their Mission:

They improve travelers’ lives by providing exceptional corporate travel services
Their Vision: They will become one of the most sought-after travel management rms, valued by business travelers worldwide

Their Values:

Excellence- They strive to be the best in everything we do
Innovation- Their team members and services are imaginative, smart, and resourceful Dedication- They demonstrate an unbreakable commitment to our mission
Adaptation- They constantly adjust to exceed our team member and client expectations Prosperity- They want their team members and clients to thrive

Compensation:

Our client offers a competitive medical, dental, vision, life insurance, PTO, and 401K package to all employees.

Holidays:

They are open for business 365 days a year to accommodate our clients who travel every day between all time zones. Therefore, they do not observe common holidays, but instead offer ve extra PTO days in addition to their standard annual ten day PTO al- lowance. Their team members may request time off for any day of the year in accordance with their seniority and minimum staf ng requirements.

To become a part of this dynamic team, please submit your cover letter and resume (by clicking here) to john.colagrande@archresourcesgroup.com.

They promote a drug free workplace. This position is located in Palm Springs, CA.

Our client is located in Palm Springs, CA and is an innovative corporate travel management company. They are a highly skilled team of industry experts who provide a unique combination of specialized services to life-science executives and their investors. They are seeking a full-time Sales Coordinators (SC) who will provide service to the Executive Travel Consultants and their groups of clients. Candidate will be working in an exciting and fast paced work environment.

Qualifications: 

• Minimum 1 year experience in a sales/marketing , customer service oriented position
• 1 year minimum experience working with MS Of ce, including Outlook
• Advanced computer skills with knowledge of keyboard shortcuts and internet navigation
• Ability to learn and master technical aspects of products sold
• Ability to learn new software systems and processes quickly
• Minimum 45 WPM typing speed- tested
• Outstanding ability to multi-task non-stop throughout the work day and consistently meet deadlines with quality and accuracy
• Cross apply principals to different situations
• Excellent interpersonal and communication skills
• Ability to handle con dential business and sensitive personal matters with discretion and diplomacy
• Professionalism, forward thinking, accessibility, accuracy, and salesmanship

Responsibilities:

• Responsible for processing sales for corporate travel reservations, including air, hotel, train, rental car, car service, loyalty points, and payments
• Develop deep working relationships with Excutive Travel Consultants and their client groups by delivering the highest possi- ble levels of service, expertise, and professionalism
• Process and update client pro les
• Work agency queues and procedures as required, including Quality Control, FlightWatch, SeatWatch, Priority Upgrade, PLT
• Alerts, Check-ins, and others
• Handle last minute requests from Executive Travel Consultants (even if after hours) as needed

Schedule:

40 hours per week. Position requires some weekends, holidays, and odd hours based on client demand.

Compensation:

Based on experience

About Our Client:

Our client manages business travel for executives and investors of life science companies. They improve their travelers’ lives by mak- ing dif cult travel schedules more manageable. In addition they handle personal travel for their clients at no cost while developing lasting relationships with them and their families.

They excel in complex multi-city international itineraries that include ights, hotels, rental cars, chauffeured car service, and much more. Most of their clients are in the air 100 days or more annually. They are a key part of each journey from pre-planning discussions, to 24-hour en-route support, to expense reconciliation post-trip. They are experts in all aspects of business travel including preferred seat assignments, traveler loyalty programs, upgrades, check-in/boarding pass delivery, special services requests, and award travel.

Our Client’s Mission, Vision, and Values:
Their Mission: They improve travelers’ lives by providing exceptional corporate travel services
Their Vision: They will become one of the most sought-after travel management rms, valued by business travelers worldwide

Their Values:

Excellence- They strive to be the best in everything we do
Innovation- Their team members and services are imaginative, smart, and resourceful Dedication- They demonstrate an unbreakable commitment to our mission
Adaptation- They constantly adjust to exceed our team member and client expectations Prosperity- They want their team members and clients to thrive

Our client offers medical, dental, vision and life insurance choices and will cover 50% of medical, dental, and vision should the employ- ee elect to take any coverage. They also provide a 401K plan for eligible employees after one year of employment in order to assist in planning for their retirement.

Paid Time Off (PTO)

After a 90 day training phase or introductory period, PTO can accrue to a maximum of three weeks (120 hours) per calendar year. Employees may use accrued paid time off for paid vacation leave, paid sick leave, paid holidays, or any other type of paid time off.

Holidays:

Due to the nature and demand of their clients’ service requirements, our client has adopted the policy of being open for business 365 days a year. In lieu of observing holidays, our client offers additional paid time off (already scheduled into our PTO bene ts) that may be taken during known holidays subject to approval. They do not observe, pay for, or recognize any holiday.

To become a part of this dynamic team, please submit your cover letter and resume (by clicking here) to john.colagrande@archresourcesgroup.com.

They promote a drug free workplace. This position is located in Palm Springs, CA.